This notice describes how medical information about you may be used and disclosed and how you can get access to that information. Please review this notice carefully.
This Practice is committed to maintaining the privacy of your protected health information ("PHI"), which includes information about your health condition and the care and treatment you receive from the Practice. The creation of a record detailing the care and services you receive helps this office to provide you with quality health care. This Notice details how your PHI may be used and disclosed to third parties. This Notice also details your rights regarding your PHI. The privacy of PHI in patient files will be protected when the files are taken to and from the Practice by placing the files in a box or brief case and kept within the custody of a doctor or employee of the Practice authorized to remove the files from the Practice's office. It may be necessary to take patient files to a facility where a patient is confined or to a patient's home where the patient is to be examined or treated. If you have further questions, please contact the compliance officer, Bryan E. Douglas, D.C.
No Consent Required
The Practice may use and/or disclose your PHI for the purposes of:
(a) Treatment - In order to provide you with the health care you require, the Practice will
provide your PHI to those health care professionals, whether on the Practice's staff or not,
directly involved in your care so that they may understand your health condition and needs.
For example, a physician treating you for a condition or disease may need to know the results
of your latest physician examination by this office.
(b) Payment - In order to get paid for services provided to you, the Practice will provide
your PHI, directly or through a billing service, to appropriate third party payors, pursuant
to their billing and payment requirements. For example, the Practice may need to provide
the Medicare program with information about health care services that you received from the
Practice so that the Practice can be properly reimbursed. The Practice may also need to tell
your insurance plan about treatment you are going to receive so that it can determine whether
or not it will cover the treatment expense.
(c) Health Care Operations - In order for the Practice to operate in accordance with applicable
law and insurance requirements and in order for the Practice to continue to provide quality
and efficient care, it may be necessary for the Practice to compile, use and/or disclose
your PHI. For example, the Practice may use your PHI in order to evaluate the performance
of the Practice's personnel in providing care to you.
1. The Practice may use and/or disclose your PHI, without a written Consent from you, in
the following additional instances:
(a) De-identified Information - Information that does not identify you and, even without
your name, cannot be used to identify you.
(b) Business Associate - To a business associate if the Practice obtains satisfactory written
assurance, in accordance with applicable law, that the business associate will appropriately
safeguard your PHI. A business associate is an entity that assists the Practice in undertaking
some essential function, such as an associate doctor, billing company or massage therapist
that assists the office in submitting claims for payment to insurance companies or other
payers.
(c) Personal Representative -To a person who, under applicable law, has the authority to
represent you in making decisions related to your health care
(d) Emergency Situations:
(i) for the purpose of obtaining or rendering emergency treatment to you provided that the
Practice attempts to obtain your Consent as soon as possible; or
(ii) to a public or private entity authorized by law or by its charter to assist in disaster
relief efforts, for the purpose of coordinating your care with such entities in an emergency
situation.
(e) Communication Barriers - If, due to substantial communication barriers or inability to
communicate, the Practice has been unable to obtain your Consent and the Practice determines,
in the exercise of its professional judgment, that your Consent to receive treatment is clearly
inferred from the circumstances.
(f) Public Health Activities - Such activities include, for example, information collected
by a public health authority, as authorized by law, to prevent or control disease and that
does not identify you and, even without your name, cannot be used to identify you.
(g) Abuse, Neglect or Domestic Violence - To a government authority if the Practice is required
by law to make such disclosure; if the Practice is authorized by law to make such a disclosure,
it will do so if it believes that the disclosure is necessary to prevent serious harm
(h) Health Oversight Activities - Such activities, which must be required by law, involve
government agencies and may include, for example, criminal investigations, disciplinary actions,
or general oversight activities relating to the community's health care system.
(i) Judicial and Administrative Proceeding - For example, the Practice may be required to
disclose your PHI in response to a court order or a lawfully issued subpoena.
(j) Law Enforcement Purposes - In certain instances, your PHI may have to be disclosed to
a law enforcement official. For example, your PHI may be the subject of a grand jury subpoena.
Or, the Practice may disclose your PHI if the Practice believes that your death was the result
of criminal conduct.
(k) Coroner or Medical Examiner - The Practice may disclose your PHI to a coroner or medical
examiner for the purpose of identifying you or determining your cause of death.
(l) Organ, Eye or Tissue Donation - If you are an organ donor, the Practice may disclose
your PHI to the entity to whom you have agreed to donate your organs.
(m) Research - If the Practice is involved in research activities, your PHI may be used,
but such use is subject to numerous governmental requirements intended to protect the privacy
of your PHI and that does not identify you and, even without your name, cannot be used to
identify you.
(n) Avert a Threat to Health or Safety - The Practice may disclose your PHI if it believes
that such disclosure is necessary to prevent or lessen a serious and imminent threat to the
health or safety of a person or the public and the disclosure is to an individual who is
reasonably able to prevent or lessen the threat.
(o) Workers' Compensation - If you are involved in a Workers' Compensation claim, the Practice
may be required to disclose your PHI to an individual or entity that is part of the Workers'
Compensation system.